CMI will determine client site requirements, develop comprehensive
requirement list for the site, and meet with facility liaison to perform
site inspections, review and ensure complete understanding of client needs,
and establish a working relationship.
CMI prides itself in handling all registrations with
the utmost detail and care. Missing information on forms is
resolved upon receipt with a personal telephone call. Telephone
inquiries are handled by a "real person" and all
registrants are given the personalized attention that is usually
lacking in today's fast paced business environment.
CMI will generate professional identification badges for each
Category/attendee. In addition to name tags, ribbons will provided
to identify speakers and facilitators.
CMI has established a relationship with a travel management
company which provides the lowest possible fares. CMI
will determine the travel schedule needs of presenters and
coordinate the entire travel management process for air and
CMI will conduct pre-event meetings with facility
liaison, pertinent facility staff, and special service vendors
to walk through entire program, review all arrangements including
catering, meeting room setup and design, audio visual equipment,
time scheduling, facility staffing and address all concerns.
CMI's approach to coordinating events would be to
develop charts delegating task and time lines encompassing
all aspects of the event. Communication is essential in coordinating
a successful function. CMI conducts brief internal
staff meetings each morning to clarify daily expectations
and goals. Weekly "update" meetings to determine
accomplishments and address concerns will be conducted.
CMI utilizes one of the most sophisticated automated meeting management
programs available in the industry today. In addition to a multitude of
other activities this program allows CMI to generate reports at a moments
notice in terms of attendance figures in each category of registration;
financial summaries; presenter profiles; rooming lists; delegate registries;
workshop session selections; and identification badges.
CMI will determine sign requirements, develop copy for directional,
meeting room, registration and informational signs, coordinate printing
CMI will develop and coordinate the printing, billing
and scheduling of promotional materials.
CMI will ensure that all meetings and meal functions will commence
and conclude on a timely basis.
CMI will ensure compliance with the Americans with
CMI staff will arrive on-site prior to each meeting
to supervise setup and logistical operations of event, including
placement of signs, registration desk and information/message
CMI will provide the most up-to-date information on
all activities and events available for out-of-town guests,
including maps, informational booklets and schedule of local
events during your meeting.